Privacy Statement

Grandstand Media Limited, a company registered in England under number 4320393 with registered office at 7 Waterside, Station Road, Harpenden, Hertfordshire, AL5 4US ("we" or "us") is the organiser of the British Open Show Jumping Championships. We operate the website at www.britishopenshowjumping.com ("the Site"). In this Privacy Statement: references to "you" means any person submitting any data to us or this Site about himself or herself or about any other living individual in respect of any use of the Site; and the "British Open Show Jumping Championships" means the show under that name which we run periodically. When you use different aspects of the Site, we may ask you to supply us with various information about you, your property or anyone who you represent. This Privacy Statement sets out the way in which we may use such information. If you have any questions, comments or suggestions about the way in which we use your personal information or if any of your personal information changes, please write to us at the above address or email us at info@britishopenshowjumping.com. Your privacy is very important to you and us. We shall therefore only use your name and other information which relates to you in the manner set out in this Privacy Statement. We will only use your personal information in a way that is fair to you. We will only collect information where it is necessary for us to do so and we will only collect information if it is relevant to our dealings with you. We will only keep your information for as long as we are either required to by law, or as is relevant for the purposes for which it was collected.

We may collect various information, including some or all of the following: Your and your party's names, gender, e-mail addresses, postal addresses, telephone numbers, fax numbers, dates of birth, vehicle registration details, dietary requirements, property details and descriptions, payment card details, your picture for ID cards, and whether you are a smoker. We need the information in order to allow you to go ahead with your use of a particular part of the Site, enter a competition, or take part in a discussion forum, obtain material from us, upload material onto the Site, and advertise. In addition, we use that information to decide whether to go ahead with your desired use of the Site, to process your entries and orders and provide and plan and manage the British Open Show Jumping Championships and the Site, to collect payment from you, to enable you to subsequently use parts of the Site, to detect any fraud or Site abuses, to send you information relevant to the British Open Show Jumping Championships (including ticketing, hospitality, accommodation), in case there is any servicing required and in case we have any queries. If you take part in a competition, we may publish certain information (by any means and in any media) about the winner, including on publicly available websites such as at the Site, for example name, [general locality of your address (for example county),] results and prize.

If you order hospitality or accommodation through the Site, we may pass on the information you supply to the hospitality or accommodation provider.

If you are an advertiser, sponsor or trade holder, we may publish on the Site certain information that you provide to us, and we may also publish that material in our other promotional and marketing material. We may also use the information you give to us to send tickets which you order and any prizes that you have won. By publishing your data on our websites or our promotional and marketing material, this information may be accessible internationally including in countries outside the European Economic Area. Some places outside of the EEA may not have adequate data protection laws at all or may offer differing levels of protection of personal information which are not as high as in the UK. By submitting your data to us, you acknowledge that provided we have used your data in the ways set out in this Privacy Statement, we cannot be held responsible for any use of your data by third parties who receive and process your data.

We may further collect or allocate to you a username and password. You may change a username and password to use restricted parts of the Site. We use that to enable you or anyone you represent or who represents you to access your restricted parts on the Site.

You must only submit to us or the Site information which is accurate and not misleading and you must keep it up to date and inform us of changes. By submitting data in respect of everyone who you represent, you must ensure that you have full authority and consent to supply us with that data on their behalf and you warrant to us that you have that authority.

We may also send you or the people you represent other information about us, the Site, our other websites, our products, sales promotions, our services, our further events, our newsletters, anything relating to other companies in our group or our business partners related to our events or anything in which you or your party show an interest. If you would prefer not to receive any of this additional information as detailed in this paragraph (or any part of it) please send us an appropriate e-mail to info@britishopenshowjumping.com or write to us at the above address specifying which information you do not wish to receive. Within 7 working days of receipt of your instruction we will cease to send you information as requested. If your instruction is unclear we will cease to send you all information referred to in this paragraph.

We may pass your details to other companies in our group. We may also pass your details to our agents and subcontractors to help us with any of our uses of your data set out in our Privacy Statement. For example, we may use third parties to assist us with providing the administration for running the British Open Show Jumping Championships, to enable us to collect payments from you, to analyse data and to provide us with marketing or customer service assistance. We may exchange information with third parties for the purposes of fraud protection and credit risk reduction. We may transfer our databases containing your personal information if we sell our business or part of it. We may also disclose your details as described elsewhere in this Privacy Statement. Other than as set out in this Privacy Statement, we shall NOT sell or disclose your personal data to third parties without obtaining your prior consent unless this is necessary for the purposes set out in this Privacy Statement or unless we are required to do so by law. The Site may contain advertising of third parties, dedicated pages operated by third parties and links to other sites or frames of other sites. Please be aware that we are not responsible for the privacy practices or content of those third parties or other sites, nor for any third party to whom we transfer your data in accordance with our Privacy Statement.

We have in place appropriate technical and security measures to prevent unauthorised or unlawful access to or accidental loss of or destruction or damage to your information. We store your personal details on a secure server. We use firewalls on our servers. When we collect payment card details electronically, we use encryption by using Secure Site Certificate technology. We maintain physical, electronic and procedural safeguards in connection with the collection, storage and disclosure of your information. Our security procedures mean that we may occasionally request proof of identity before we disclose personal information to you. You are responsible for protecting against unauthorised access to your password and to your computer.

The Site uses cookies. Cookies are tiny text files which identify your computer to our server as a unique user when you visit certain pages on the Site and they are stored by your Internet browser on your computer's hard drive. Cookies can be used to recognise your Internet Protocol address, saving you time while you are on, or want to enter, the Site. We only use cookies for your convenience in using the Site (for example to remember who you are when you want to amend your data without having to re-enter your username and password) and not for obtaining or using any other information about you (for example targeted advertising). Your browser can be set to not accept cookies, but this would restrict your use of the Site. Please accept our assurance that our use of cookies does not contain any personal or private details and are free from viruses. If you want to find out more information about cookies, go to [www.allaboutcookies.org or to find out about removing them from your browser, go to www.allaboutcookies.org/manage-cookies.]

Any material changes to the way in which we use your data will be described in future versions of this Privacy Statement. Each time you enter the Site, change your data, take part in a discussion forum, order services or products or ringtones from or through us, obtain material from us, upload material onto the Site or advertise, you agree that the Privacy Statement current at that time shall apply to all information which we hold about you.

By submitting data to us and using the Site, you consent to our use of your data and anyone who you represent in the manner set out in this Privacy Statement (as amended) and you are responsible for ensuring that you have authority to consent on their behalf.